Reply is a written document that the higher authorities reply to the request of the lower authorities. A reply is generally a reply to something or a question, the content is relatively simple, and the superior can reply only after asking for instructions from the lower level.
Generally speaking, the core content of the reply is to express the attitude of the higher authorities to the contents and problems of the request, whether they agree or disagree, etc., which should be directly stated in the reply.
The structure of reply includes title, sending unit, body, ending and issuing authority.
(1) title
The title includes three parts: approval authority, approval items and approval language. For example, HTC's reply to Yanqi International Cultural Exchange Company's request to hold Yanqi Cup Calligraphy Competition. You can also just write the examination and approval items and language, such as "Reply on the Establishment of the Trade Union Committee of Dongfeng Automobile Factory".
(2) Main sending unit
I.e. the unit that requests instructions from the communication. Its position is under the title and above the text. The reply is targeted, so the main sending unit is essential.
(3) Text
It is divided into three parts: the beginning, the content and the conclusion.
Generally, the basis of the reply is indicated at the beginning to explain which instruction the reply is made for, and it is required to be written strictly and clearly. For example, the Request for Instructions on Yanqi Cup Calligraphy Competition held by Yanqi International Cultural Exchange Company (Yanqizi [1994]No. 14) has been received, and then it is generally written as "After research by the board of directors, the reply is as follows". Note that it can't be simply written as "received" ××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××
The content of the request determines the writing of the reply. The subordinate organs only ask for instructions on a specific matter, and the content of the reply is simple and clear. They can express their views directly, write positive opinions if they agree, and put forward well-founded and targeted reasons if they are not interested. Some replies are universal and need to be explained in detail by the higher authorities and fully explained. There are also some replies that can ignite hope in principle on the premise of consent. For example, "I hope to make efforts in promoting national culture, promoting national culture and international cultural exchanges, and promoting the corporate culture tradition of our company".
The language used in the conclusion should be short, the tone should be firm and the attitude should be clear.
The above is its specific format.
If you are satisfied, please accept it.