What should the company's administrative system include?

(I) General Provisions Article 1 These Provisions are formulated in order to strengthen the management of the company, straighten out the internal relations of the company, standardize and institutionalize all kinds of management and improve work efficiency. Article 2 The administrative affairs referred to in these Provisions include file management, seal management, document printing management, office and labor insurance supplies management, warehouse management, newspaper distribution management, postal distribution management, etc. (II) Archives Management Article 3 Scope of filing: the company's planning, annual plan, statistical data, science and technology, financial audit, labor wages, business conditions, personnel files, meeting minutes, resolutions, decisions, appointments, agreements, contracts, project plans, notices, announcements and other documents and materials with reference value. Article 4 The archives management shall designate a special person to be responsible, with clear responsibilities, to ensure the integrity of original materials and documents, and to ensure the safety of classified archives. Article 5 Borrowing and obtaining archives: 1. If the general manager, deputy general manager and director of the general manager's office borrow non-confidential files, the file manager can go through the borrowing procedures and file them directly; 2. When other personnel of the company need to borrow files, they must be approved by the competent deputy general manager and go through the borrowing procedures; 3. The borrowed documents must be properly kept and kept clean. It is strictly forbidden to alter, pay attention to safety and confidentiality, and it is strictly forbidden to reprint, copy, lend or lose it without authorization. If it is really necessary to extract and copy documents, all confidential documents must be approved by the general manager and the director of the general manager's office. Article 6 Destroy archives: 1. No organization or individual has the right to destroy company files without permission; 2. If it is required to be destroyed according to regulations, all confidential files can be destroyed only after being approved by the general manager, and general internal files can be destroyed only after being approved by the office director of the company. 3. Company documents approved for destruction. Archivists should carefully fill in and prepare the destruction list, and the destruction will be supervised by special personnel. (III) Seal Management Article 7 The seal of the company shall be kept by the director of the general manager's office. Article 8 The use of the company seal shall be signed by the competent deputy general manager, and can only be stamped with the management seal. In violation of these provisions, the person directly responsible shall be responsible for the consequences. Article 9 All letters of introduction, explanations and other official documents that need to be sealed issued by the company shall be numbered and registered uniformly for reference and filing. Article 10 Generally, a company shall not issue a blank letter of introduction. If it is really necessary to issue a certificate due to work needs or other special circumstances, it must be signed by the deputy general manager in charge. If you come back from work with a blank letter of introduction, you must report the purpose of the letter of introduction to the company, and you must return it if it is useless. Eleventh after the seal of the accident, the approver is responsible for. (IV) Management of Official Document Printing Article 12 The office of the general manager is responsible for the official document printing of the company. Thirteenth official documents or other materials printed by various departments and offices must be signed by the person in charge of the department and submitted to the computer department for printing and charged at the price. Article 14 All printed official documents and documents of various departments of the company must be in triplicate and submitted to the general manager's office for filing. (V) Management of office and labor insurance supplies Article 15 Procurement and distribution of office supplies: 1. Before the end of each month, the person in charge of each department shall submit the plan of office supplies required by the department to the general manager's office; 2. The general manager's office appoints a special person to make the monthly office supplies plan and budget; Responsible for the procurement of office supplies, and after the approval of the deputy general manager in charge, distribute them to all departments and offices in a planned way according to the actual work needs. Signed by the department director; 3. In addition to the normal distribution of office supplies, if you need other supplies, you must obtain the approval of the director of the general manager's office before you can use them; 4. The office supplies the newly hired personnel of the company, and the office is responsible for the supply according to the list and supplies list provided by the heads of various departments and offices to ensure the normal work of the newly hired personnel; 5. The personnel responsible for purchasing and distributing office supplies should ensure that the office supplies are complete, the varieties are right, the quantity is large, the inventory is reasonable, the expenses are appropriate, and they are well kept; 6. The personnel responsible for purchasing and distributing office supplies should establish account books and go through the formalities of warehousing. Delivery must be signed by the recipient; 7. The management of office supplies must be civilized and tidy, pay attention to safety, fire prevention and theft prevention, strictly abide by various rules and regulations, and non-staff members are not allowed to enter the warehouse. Article 16 Purchase and distribution of labor insurance articles: The distribution of labor insurance articles shall be uniformly purchased and distributed by the general manager's office according to the actual work needs of each department and office. (VI) Warehouse management Article 17 The storage of warehouse materials must be based on classification, variety, specification and model. Article 18 The goods purchased by the purchaser must be accompanied by a certificate of conformity and a receipt. When collecting tickets, count the quantity in person and check whether the packaging is in good condition. If there is any shortage or damage, it should be unpacked and counted immediately. If the goods are found to be inconsistent with the quantity and specifications of the receipt, the warehouse keeper shall raise it with the shipper and notify the relevant person in charge. Nineteenth materials after storage, should fill in the account card every day. Article 20 Strictly implement the warehousing and warehousing procedures, and the warehousing materials must be filled in and approved by the office director of the company. Twenty-first warehouse materials are generally not allowed to lend, and special circumstances must be approved by the general manager or deputy general manager to go through the lending procedures. Twenty-second strict billing information management, all account books and bills should be filled in neatly, clearly and accurately, and shall not be altered at will. Twenty-third smoking is strictly prohibited in the warehouse, and irrelevant personnel are prohibited from entering. The warehouse must be equipped with fire prevention, anti-theft and moisture-proof fire control facilities. (VII) Management of Newspaper Distribution Article 24 A newspaper manager shall make a newspaper subscription plan and budget every six months according to the requirements of the company, and be responsible for handling relevant subscription procedures. Twenty-fifth newspaper administrators are responsible for the daily retrieval, processing, classification and registration of newspapers and periodicals, and send them to the relevant departments respectively. After being handled by the relevant departments, it will be returned to the office within one week, which will be kept and filed by the newspaper management personnel. Article 26 No one may use newspapers and periodicals for other purposes without authorization. If it needs to be handled, it must be approved by the director of the general manager's office. (VIII) Supplementary Provisions Article 27 The company office is responsible for mailing letters and mails to all departments and offices. (1) Personal letters shall be stamped at their own expense, delivered to the office or sent to the post office. (2) All official letters and mails are unsealed, registered, sealed and sent by the receiver; (3) control all kinds of registered letters. Where it is necessary to register on business, it must be approved by the directors of various departments and offices and registered by the general manager's office before mailing. Article 28 With the development of the company, if there are any matters not covered in this system or some terms do not meet the needs of the work, each department may propose amendments and report them to the general manager's office for study and approval. Article 29 The General Manager's Office shall be responsible for the interpretation of these Provisions. Thirtieth the provisions shall come into force as of the date of promulgation.