In order to strengthen the company's standardized management, improve various work systems, promote the company's development and improve economic benefits, an outline of the company's management system is formulated in accordance with relevant national laws and regulations and the company's articles of association.
1. All employees of the company must abide by the company's articles of association and abide by the company's rules, regulations and decisions.
Second, the company advocates the concept of "helping each other in the same boat" and prohibits any department or individual from doing anything that harms the company's interests, image and reputation or undermines the company's development.
III. By giving full play to the enthusiasm and creativity of all employees, the company improves the technical, management and operation level of all employees, constantly improves the company's management system, and implements various forms of responsibility system to continuously strengthen the company's strength and improve economic benefits.
Fourth, the company advocates all employees to study science, technology and cultural knowledge hard, provide conditions and opportunities for employees to study and further their studies, strive to improve the overall quality and level of employees, and build a team of employees with new ideas, hard work style, strong business and sophisticated technology.
Five, the company encourages employees to actively participate in the company's decision-making and management, encourage employees to play their talents, and put forward reasonable suggestions.
The intransitive verb company implements the distribution system of "on-the-job salary system" to provide employees with income and welfare protection, and gradually improve the treatment of employees in all aspects with the improvement of economic benefits; The company provides employees with an equal competitive environment and promotion opportunities; The company implements the post responsibility system, implements the attendance and assessment system, evaluates the excellent first, and commends and rewards those who have contributed.
Seven, the company advocates pragmatic work style, improve work efficiency; Advocate strict economy and oppose extravagance and waste; Advocate employees to unite and help each other in the same boat, carry forward the spirit of collective cooperation and creativity, and enhance the cohesion and centripetal force of the group.
Eight, employees must maintain company discipline, for any violation of the company's articles of association and various rules and regulations, should be investigated.
Financial management system
General rule
In order to strengthen financial management, this system is formulated in accordance with the relevant national laws and regulations and the financial system of the Construction Bureau, combined with the specific situation of the company.
Financial institutions and accountants:
1. Financial management must strictly implement financial discipline on the basis of strengthening macro-control and micro-invigorating, with the aim of improving economic benefits and enhancing the company's economic strength. Financial management should implement the policy of "running enterprises with diligence and thrift", be diligent and thrifty, stop extravagance and all unnecessary expenses in enterprise management, reduce consumption and increase accumulation.
Two, accounting personnel should conscientiously implement the post responsibility system, carry out their duties, cooperate with each other, truthfully reflect and strictly supervise various economic activities. Accounting, accounting and reimbursement must be complete in procedures, true in content, accurate in figures, clear in accounts, monthly and recently reimbursed.
Three, financial personnel in dealing with accounting affairs, must adhere to the principle, according to the rules. For matters that violate financial discipline and financial system, we must refuse to pay, refuse to reimburse or refuse to implement, and report to the general manager in time.
Four, accounting personnel strive for stability, not to mobilize. Financial personnel must go through the handover procedures with their successors if they transfer their jobs or leave their jobs for any reason. Those who have not gone through the handover procedures shall not leave their posts or interrupt their accounting work. Transfer includes accounting vouchers, statements, accounts, funds, official seals, objects and outstanding matters managed by the transferor.
Management of funds, cash and expenses
Five, the financial department should strengthen the management of assets, funds, cash and expenses, prevent losses, put an end to waste, make good use of it and improve efficiency.
Six, bank accounts must comply with the provisions of the bank's opening and use. The bank account is only used for the settlement of the business income and expenditure of the unit. It is strictly forbidden to borrow accounts for other units or individuals, and it is strictly forbidden to collect and transfer funds for other units or individuals.
Seven, the bank account number must be kept confidential, and it is not allowed to be disclosed unless it is necessary for business.
Eight, the use of bank account seals to implement the system of special person in charge, that is, the financial chapter is kept by the cashier, the legal representative chapter is kept by the legal representative, and no one is allowed to keep and use it. When the seal keeper is on a temporary business trip, he shall entrust others to keep it.
Nine, bank account transactions should be registered one by one, no overcharge, no income. Check with the bank statement every month. If the income and expenditure are not reached, adjust the balance one by one.
Ten, according to the approved contract payment, payment methods and purposes shall not be changed; The payee (person) shall not be changed without the formal written authorization of the payee and the approval of the general manager.
Eleven, cash on hand shall not exceed the limit, nor shall it be used as cash. Cash receipts and payments shall be settled daily to ensure that the book balance of cash on hand is consistent with the actual inventory, the bank deposit balance is consistent with the bank statement, and the cash and bank journal amounts are consistent with the cash and bank deposit amounts respectively.
Twelve, on business, with the approval of the general manager to borrow public funds, should be paid within seven days after returning to the unit, not in arrears. No one may borrow public funds except for business needs and with the approval of the general manager.
Thirteen, the recipients of blank checks must indicate the limit, date, purpose and use period, and report to the general manager and the director of the administrative department for approval. All blank checks and invalid checks must be kept in the safe. It is forbidden to stamp blank checks before use.
Fourteen, normal office expenses, there must be a formal invoice, complete seal, signed by the person in charge and the head of the department, approved by the general manager before reimbursement and payment.
15. All expenses of the company must be signed and approved by the general manager, director of administrative department and department head. If the person in charge is on a business trip and the company is in urgent need of expenses, the cashier must contact the person in charge in advance and obtain verbal consent before it can take effect. The person in charge shall sign for approval within 3 days after returning to the unit.
XVI. If the company's single expense exceeds 10000 yuan (RMB), it must be discussed and agreed by the board of directors.
Seventeen, without the approval of the board of directors, it is strictly prohibited to guarantee loans for other units (including joint ventures and cooperative enterprises) or individuals.
Eighteen, strict approval procedures for the use of funds. Financial personnel have the right and must refuse to handle all matters concerning the use of funds with incomplete approval procedures. Otherwise, it will be punished according to the violation, and bear joint liability for the loss of funds.
Contract management system
General rule
In order to strengthen contract management, avoid mistakes and improve economic benefits, this system is formulated in accordance with the provisions of the Contract Law and other relevant laws and regulations, combined with the actual situation of the company.
1. This system is applicable to all kinds of contracts signed by the company.
Second, contract management is an important part of enterprise management. Doing well in contract management is of positive significance to the development of the company's economic activities and the acquisition of economic benefits. Leading cadres at all levels, corporate customers and other relevant personnel must strictly abide by and conscientiously implement this system. All relevant departments must cooperate with each other, and Qi Xin should make concerted efforts to do a good job in the contract management of the company with "emphasizing contracts and keeping reputation" as the core.
Signing of contract
Before signing the contract, the signatory must know each other's situation carefully.
Four, the signing of the contract must implement the principle of "equality and mutual benefit, consensus, equal compensation" and "cheap and good quality, preferred signing".
5. Except for instant settlement contracts (transactions with the index amount below 10000 yuan), all contracts shall be in written form, and a unified contract text must be adopted.
Six, the provisions of the contract on the rights and obligations of the parties must be clear and specific, and the written expression should be clear and accurate. Pay attention to the contents of the contract that both parties must use the special seal for the contract. In principle, the official seal is not used, and it is strictly forbidden to use the financial seal or business seal to indicate the validity period of the contract.
Seven. Signing a contract: unless the contract is performed in our country, we should try to reach an agreement, and the contract is under the jurisdiction of the people's court of our city.
Eight, anyone signing a contract with foreign countries, must be for the purpose of safeguarding the legitimate rights and interests of the company and improving economic efficiency, and will never be allowed to engage in malpractices for personal gain when signing a contract, and offenders will be severely punished according to law.
Fourteen, the signing of the contract must abide by the laws, regulations and relevant provisions of the state. When signing a contract for the sale of goods, the following contents should be made clear: the name of the parties, product model, sales method, price, price, payment method and time, installation standard, delivery conditions and date, supporting facilities, liability for breach of contract, and other matters agreed by both parties.
Nine, when signing a contract, we should adhere to the principle of "respecting the contract and keeping the reputation", so as to be legal, strict and feasible.
Ten, the office in conjunction with the relevant departments to do the basic work of contract management. Details are as follows:
1. Create a contract file;
2. Establish a contract management account.
Examination and approval of company management system contract
Eleven, before the formal signing of the contract, it must be reported to the leadership for approval before it can be formally signed.
Twelve. The contract approval authority is as follows:
1. Generally, the contract must be approved by the general manager authorized by the board of directors.
2. The following contracts shall be approved by the board of directors:
The subject matter exceeds 500,000 yuan; Joint ventures, joint ventures, cooperation and foreign-related contracts with an investment of more than 654.38+10,000 yuan.
3. Contracts whose subject matter exceeds the company's assets13 shall be examined and approved by the board of directors.
Company management system and contract performance
XIII. The contract is legally established and is legally binding. All departments and personnel related to the contract must adhere to the principle of "respecting the contract and keeping the reputation". Strictly fulfill the obligations stipulated in the contract and ensure the actual performance or full performance of the contract.
Fourteen, the completion standard of the contract, should be based on the terms of the contract or legal provisions. If there are no contract terms or legal provisions, the materials should be paid, the project is completed and accepted, the price is settled, and there is no remaining negotiation procedure.
Fifteen, the person in charge of the relevant departments should always understand and master the performance of the contract, and handle or report the problems in time. Otherwise, if the contract cannot be performed or cannot be fully performed, the responsibility of the relevant personnel will be investigated.
Procurement management system
general rule
This system is formulated in order to track the domestic and international procurement of raw materials of our company and provide raw materials with appropriate quality, quantity and price in time.
1. The purchasing plan, price and strategy of the company's raw materials are decided by the buyer, product R&D department and general manager.
Second, temporary and emergency procurement shall be applied by the user department, and the purchasing department shall be responsible for inquiry and report to the general manager for approval.
3. The purchasing department is responsible for the specific purchasing business, and the purchasing of specific instruments and equipment shall be examined and approved by the person in charge of the purchasing department and technicians in terms of technology, price and quality.
Four, the company's financial department must fully reflect and supervise whether the purchasing business decisions are consistent.
5. The purchasing department must decide according to the actual situation and the purchasing meeting (which is generally discussed by the general manager, purchasing department, finance department and project technology department) to ensure the timely supply of raw materials with appropriate quality and price through multiple channels and fewer links. .
6. The purchasing department must regularly analyze the market, supply, inventory and procurement, and submit them to the members of the purchasing meeting group in time. The purchasing department shall regularly analyze the supply market, suppliers, quality, price, quantity, transportation, import and export data, raw material inventory and raw material consumption of the raw materials to be purchased.
Seven, raw material procurement must follow the principle of "cash on delivery", and strictly control the advance payment of raw materials.
Organization and responsibilities of procurement meetings
Procurement management is one of the important foundations for any enterprise to see whether its operation can be on the right track. The rationality of raw material procurement cost and storage cost will have a great impact on operating profit. Therefore, an effective procurement meeting system can enable us to:
(1) lay a stable foundation for procurement management;
(2) improve the level of procurement management;
(3) Reduce procurement costs and storage costs, and rationally use funds.
VIII. Organization and Operation of Procurement Meeting Procurement meeting is one of the daily procurement management work. The time of procurement meeting is discussed and decided by the meeting, and the procurement department is required to provide analysis information for discussion and decision-making at the meeting on a regular basis.
9. Irregular purchasing meetings are held to deal with special problems in the process of purchasing management, such as when the raw material market changes dramatically. According to the proposal of the members of the procurement meeting, the procurement meeting is held temporarily.
Ten, the resolution of the procurement meeting must be approved by more than half of the staff, before implementation. Participants in the procurement meeting have no right to vote.
XI。 If the members of the Procurement Committee are unable to attend the meeting of the Procurement Committee, they shall entrust an agent to attend.
Twelve. The meeting resolution shall be recorded by the purchasing manager and then submitted to the members of the purchasing meeting for approval.
Thirteen, procurement meeting control points:
1. Major procurement matters that occur during the procurement process must be discussed and decided by the procurement meeting.
2. The price of raw materials should be kept at a low level in the same region and industry.
3, the quality of raw materials must be in the same region, the same industry to maintain a high level.
4, according to the actual situation of production and marketing, determine the monthly raw material safety inventory, determine the reasonable inventory of raw materials in stages (seasonal) storage.
5. For the procurement with advance payment, it must be submitted to the procurement meeting for discussion and approval in advance.
6. The purchasing department must have a complete purchase settlement file and establish an effective purchase analysis file.
Supplier management
Selection and guidance of suppliers: For bulk or frequently used raw materials, the purchasing department should establish a relatively stable supplier and establish a "supplier information card" as a reference for future negotiation and supply.
Fifteen, the management and classification of suppliers, according to the reputation of suppliers, supply stability (quantity, quality), financial situation, transportation capacity and other aspects of classification.
16. supplier development: purchasing personnel should actively investigate raw material information, collect raw material market quotations and actively develop new suppliers.
17. Acceptance of purchased materials: prepare necessary measuring tools, unpacking tools, receiving record books, pens and other supplies before acceptance. Check the specific requirements of procurement plans, supply contracts and technical specifications; The warehouse keeper who has no plan and no contract should refuse to accept the physical object: it is best for two people to carefully accept the physical object, and the quantity of materials should be measured in the unit specified in the plan and supply contract, so as to truthfully record the real situation of the goods.
Warehouse inventory management system
In order to ensure the correctness and safety of warehouse inventory and property storage and the accuracy of inventory figures. In order to follow up the warehouse management affairs, strengthen the responsibility of managers and achieve the purpose of property management, this system is formulated.
First, finished products are classified according to different customers, different categories and different quality, and molds are classified according to different categories.
Second, the goods warehousing, storage and selection:
1. Non-conforming products should stop warehousing and report to the superior, waiting for instructions from the superior.
2. Accurately distribute the goods according to the name, specification, model and quantity of the material requisition.
3. All financial books should be registered before the end of the day. If it cannot be completed due to special reasons, the warehouse receipt, picking list, material return list, waybill, picking list and other relevant documents that have not been accounted for should be registered before going to work the next morning.
Three. If the accounts are not handled properly, resulting in the omission, mistake, miscalculation, unsettled or unclear account amount, the bookkeeper shall reprimand the above punishment according to the seriousness of the case. If the situation is serious, it should be submitted to the general manager for discussion. If the account figures are altered, not stamped, not signed, not signed, visas and other vouchers can be checked, if the vouchers are not sorted, difficult to check or have fictitious figures, all of them will be signed by the direct supervisor to the general manager's office.
Four, the custodian has one of the following circumstances, should be sent to the general manager's office or the same amount of compensation:
1. Engaging in malpractices for personal gain, stealing, changing, and turning public affairs into private affairs;
2 unauthorized transfer, lending or damage to the custody of the property is not reported;
3. Failing to fulfill the responsibility of custody or causing property theft, loss or inventory loss due to negligence.
Sales market and sales staff
1. The marketing department is the first responsible department for product sales management.
Second, the purpose of marketing work is to improve the company's economic benefits and enhance the company's economic strength. Marketing personnel must carry forward the spirit of dedication, unity and dedication, have a sense of responsibility and mission, and complete the commercial housing marketing tasks assigned by the company.
Three, marketing personnel should be honest and trustworthy, standardize transactions, enthusiastic service, and consciously safeguard the company's reputation and image.
Four, the market development department before the start of the new project, should carefully formulate feasible marketing plan, submitted to the general manager for approval before implementation. During the implementation, the sales price shall not be changed without approval.
5. The new project shall be estimated by the Marketing Department in conjunction with the Marketing Department and the Finance Department, and a detailed list shall be made, which shall be submitted to the competent deputy general manager for examination and approval after written confirmation by the employees of both parties, and the Finance Department shall put it on record. In the process of pre-sale, it shall not be changed without authorization.
Six, when introducing products to customers, salesmen should learn business knowledge, cooperate with each other, match words with deeds, pay attention to service attitude and sales skills, and achieve great publicity, wide range, deep influence and good results.
Seven, in the sales of products, strictly implement the "product sales management measures", set up sales account books, entry and exit account books and after-sales service register; Timely distribution of product advertising brochures, product manuals and quality guarantee, and serious signing of sales contracts.
Eight, sales account records should be true, accurate figures, clear accounts, Nissin monthly statement, timely report the sales situation to the general manager at the end of the month, and make timely statements.
Nine, after the product is sold, it is necessary to timely organize sales contracts, reports and other sales materials into the file management.
10. All receipts must be paid by the salesperson to the person in charge of the direct selling point on the day of receipt. The person in charge of the direct selling point will submit the total receipt to the marketing department on June 1 day, and the marketing department will submit the total receipt to the finance department on June 1 day and deposit it in the designated bank account. Private deposit of public funds is strictly prohibited.
Eleven, marketing personnel should successfully complete their respective sales tasks, responsible for the marketing process from introducing products, signing contracts, transaction payment, after-sales service and all other work.
Twelve, marketing personnel should keep business secrets, to ensure that internal information such as product wholesale price and sales situation will not be leaked.
Thirteen, in addition to completing the sales task, marketing personnel should obey the arrangement of the department and complete other tasks assigned by the department and the office.
Attendance system of company management system
1. This system is specially formulated to strengthen attendance management, maintain work order and improve work efficiency.
Second, employees of the company must consciously abide by labor discipline, go to work on time, do not be late, do not leave early, and may not leave their posts without authorization during working hours. Before going out for business, you must obtain the consent of the head of the department or the head of personnel.
3. Mondays to Saturdays are working days and Sundays are rest days. If it is necessary to work overtime on Sunday or at night, the person in charge of each department shall fill in the overtime approval form and report it to the leader in charge for approval before implementation.
Fourth, strict leave and leave cancellation system. If the employee asks for leave for personal reasons within 1 day (including 1 day), it shall be approved by the department head; Within 3 days (including 3 days), approved by the director of the personnel department; For more than 3 days, report to the general manager for approval. The leave of the deputy general manager and department head shall be approved by the general manager. Employees who ask for leave will cancel their leave to the approver after completing their work. Those who leave without approval shall be treated as absenteeism.
5. The working hours are 9: 00 am-12: 00 am and 1: 30-5: 30 pm. Those who arrive at work within 5 minutes to 30 minutes after the start of working hours shall be punished as late; Those who exceed 30 minutes will be punished as absenteeism for half a day. Those who leave work within 30 minutes in advance will be punished as leaving early; Those who exceed 30 minutes will be punished as absenteeism for half a day. If you can't punch in on time due to business needs, you must contact the head of the department or the director of personnel to explain.
Six, 1 month late, leave early for a total of three times, deducted 5 days of basic salary; If it is accumulated for more than 3 times and less than 5 times, the basic salary will be deducted 10 day; If the employee is dissatisfied with 10 for more than 5 times, the basic salary of the current month 15 days will be deducted; Accumulated more than 10 times, deduct the basic salary of the month.
Seven, absenteeism for half a day, the day's basic salary, basic salary and bonus; If you are absent from work every month 1 day, 5 days of basic salary, benefit salary and bonus will be deducted, and a warning will be given; Absence from work for 2 days per month, deduction of 10 days of basic salary, benefit salary and bonus, demerit 1 time; If you are absent from work for 3 days a month, deduct the basic salary, benefit salary and bonus of that month, and record a big demerit 1 time; Those who are absent from work for more than 3 days and less than 6 days each month will be kept on probation after deducting the basic salary, benefit salary and bonus of that month, and the basic salary will be paid from the second month; Those who are absent from work for more than 6 days per month (including 6 days) will be dismissed.
Eight, during working hours, it is forbidden to play cards, chess, chat with others and do things unrelated to work. Violators are treated as absenteeism 1 day; If it is accumulated for 2 times in the current month, it will be treated as absenteeism for 2 days; If it is accumulated for 3 times in the current month, it will be treated as absenteeism for 3 days.
Nine, to participate in meetings, training, study, exams or other team activities organized by the company, if you have something to ask for leave, you must ask for leave from the organizer or leader in advance. Those who do not arrive at work or leave early within the specified time shall be dealt with according to the provisions of Articles 5, 6 and 7 of this system; Those who do not participate without approval shall be regarded as absenteeism and shall be dealt with according to the provisions of Article 7 of this system.
10. When employees enjoy family leave, marriage leave, maternity leave and maternity leave according to regulations, they must submit relevant supporting documents to the General Manager for approval; Those who are not approved shall be treated as absenteeism. Only basic salary is paid to employees during sick leave.
Eleven, approved by the general manager or in charge of the leadership, decided to work overtime or on duty on holidays, 20 yuan subsidies every day; For those who work overtime or are on duty at night, each subsidy is 10 yuan; Be on duty on holidays and subsidize 40 yuan every day. Without approval, the personnel on duty shall not be empty or late. If there is a vacant post, it will be regarded as absenteeism, and it will be handled according to the provisions of Article 7 of this system. If there is a latecomer, it shall be handled in accordance with the provisions of Article 5 and Article 6 of this system.
Twelve, employee attendance, supervision and inspection by the head of each department, the head of each department to fair attendance, serious and responsible. If any employee is late, leaves early or is absent from work, he will be punished twice as much as the person who is punished. Any employee who is dealt with according to the provisions of Articles 5, 6 and 7 of this system will be disqualified from the appraisal of advanced individuals this year.
secret
This system is specially formulated to keep company secrets and safeguard company interests.
1. All employees have the obligation to keep company secrets. In foreign exchanges and cooperation, we must pay special attention not to disclose company secrets, let alone sell them.
Second, company secrets are matters related to the company's development and interests, which are only known to a certain range of employees in a certain period of time. Company secrets include the following secret matters:
1, a secret matter in the company's business development decision;
2. Secret matters in personnel decision-making;
3. Know-how;
4. The pre-tender estimate, cooperation conditions and trade conditions of the project subject to tender;
5. Important contracts, customers and cooperation channels;
6, the company's financial situation, the bank account number that is not open to the public;
7. Other matters that the board of directors or general manager thinks should be kept confidential.
3. Documents and materials belonging to company secrets should be marked with the word "secret" and printed, sent, received, transmitted and kept by special personnel. Without approval, secret documents and materials shall not be copied or extracted.
Four, the company secrets should be based on the need, limited to a certain range of employee contact. Employees who have access to company secrets shall not disclose them to others without approval. Employees who are not exposed to company secrets are not allowed to inquire about company secrets.
5. The holder must properly keep the working papers containing company secrets. If it is lost, it must be reported immediately and remedial measures must be taken.
Six, to keep company secrets or prevent leaks, commend and reward. Anyone who intentionally or negligently divulges company secrets in violation of these regulations shall be given administrative sanctions or economic penalties according to the circumstances and harmful consequences, until he is expelled from the company.
Seven, archives, accounting rooms and other confidential places, non-staff members are not allowed to enter; The staff can't just bring people in.
Travel expenses management system
This system is formulated in accordance with the relevant regulations of the superior, combined with the actual situation of the company, and based on the principle of thrift and saving expenses to ensure the work and life needs of business travelers.
1. This method is applicable to employees of the company who receive travel expenses on business trips.
2. Travel expenses are divided into three parts: transportation expenses, accommodation expenses and special expenses:
1. Transportation expenses refer to the expenses of trains, cars and planes.
2. Accommodation refers to eating and accommodation.
3. Special expenses refer to post and telecommunications expenses or entertainment expenses incurred on business.
3. When employees are on a business trip, they should fill in the Employee Travel Application Form in advance, and they can only travel after being reviewed by the department head and reported to the general manager for approval. If you can't fill in the form in time due to an emergency, you must report orally to the general manager in advance and go through the formalities immediately after returning to the company. The processing flow of employee travel report form is as follows:
1. Fill in the company, level, name, reason of business trip, means of transportation, date of business trip and advance amount according to the list before going on a business trip, and report it to the general manager for approval after being reviewed by the department head.
2. According to the approved advance amount, the business traveler fills in the loan slip and advances the travel expenses to the finance department.
3. Within 7 days after the business traveler returns, he should fill in the travel expense reimbursement form, indicating the actual travel date, starting and ending place, work content, reporting items and amount, etc. , reviewed by the heads of subordinate departments and the Finance Department, and reported to the General Manager for approval. The Finance Department will write off the advance amount when reimbursing.
4. During the business trip, all expenses incurred by employees of the company due to sightseeing or non-work visits shall be borne by individuals.