That is, after the relevant personnel are designated to sort out and screen the received documents, they will be distributed to relevant leaders and staff of relevant departments for reading according to the importance of the documents, the division of responsibilities of various departments and related procedures.
Extended data:
The process of receiving management:
1, sign for it. Sign-in is the first procedure of receiving documents, which means that the recipient signs the other party's document delivery form or book after receiving the documents, indicating receipt. Its role is to provide evidence for clarifying the responsibilities of both parties; The second is to ensure the security of file operation.
2. register. There are three main forms of registration: book, card and joint. Attention should be paid when registering: sending and receiving documents, ordinary documents, confidential documents and urgent documents should generally be carried out separately; Prioritize, the urgent items will be posted as soon as they arrive, and the flat items will be posted in batches, but they should also be posted on the same day; Registration serial number cannot be empty or duplicate; The handwriting is neat and there is no abuse of abbreviations; All login items should be complete and accurate; For untitled documents, a concise and accurate title should be drafted.
3. unseal. Unsealing shall be the responsibility of a special person; The pro-opening parts marked pro-receipt are pro-opened by the leaders; Check the integrity of official documents after unsealing.
4. Separate office. That is to determine the direction of operation for official documents. This is a decisive work related to whether the official document processing is accurate and fast. According to the nature, importance, degree of confidentiality, time limit requirements, scope of responsibilities, as well as the division of labor, relevant procedures and practices of staff at all levels of the organ, submit it for handling.
Branches should be registered by a special person, and the person in charge should perform the handover procedures with the recipient. Before the official document is sent, it should be attached with a document processing form and a document circulation form as needed to make it run together with the official document.
5. Excerpts from official documents. Handling of important official documents before they are put into processing. The purpose is to provide convenience for handling official documents and save office time. Abstracts and abstracts can be attached to official documents for leaders or other staff to read, and can also be published in publications such as Official Document Information and Excerpts from Letters. Summary and data collection are generally provided separately in written form, and can also be published in publications such as Information Express.
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