The company's fund management generally adopts the management mode of "expense division, grading accounting, centralized fund examination and approval, cash flow accounting and separation of income and expenditure", with the "two-month fund regular meeting system" as the main management means and the fund management assessment system of "fund recovery utilization rate, project gross profit margin, project settlement rate and responsibility cost completion rate".
Fund planning and management of newly started projects
For new projects, the project department needs to prepare a "project fund plan" to guide the bidding of materials, services and subcontracting teams, rationally arrange the use of funds in the production process, and effectively control the project debt risk.
After the new project is approved, the project department shall submit the project fund plan (with a sample of the fund plan) according to the main contract signed with the owner (before the material bidding) within 15 days as required by the company. The project manager is the first responsible person, the business manager and project finance are the main staff, and the production manager, material and equipment supervisor and other related personnel cooperate to complete the project.
The reported project fund plan is audited by relevant departments of the company, approved by the chief accountant and general manager of the company, and then submitted to relevant departments such as project department, business contract department, ministry of materials and equipment, equipment department and finance department.
The project management department, business contract department and materials and equipment department can only start the bidding for labor, materials and equipment after receiving the fund plan approved by the company. All relevant functional departments must implement the fund plan. In the process of bidding negotiation, if the payment method is adjusted due to actual needs, it should be reported to the company leaders for approval in writing and reported to the finance department. It is strictly forbidden for relevant functional departments to carry out any bidding work before the capital plan is formulated or the company has not approved it. The company will severely punish violators.
In order to promote and improve the quality of fund planning, the actual implementation of fund planning will be evaluated once every six months.
Management of fund approval procedures
The application form for project funds consists of the main table and the attached table. The main table is the approval form for the planned payment of project funds, and the attached table is the monthly summary table for the payment of project materials (equipment), the monthly summary table for the payment of project subcontracting (labor costs) and the monthly summary table for the application for payment of other project expenses (including reserve funds). After receiving the project payment, the project department must fill in the main table and schedule, and the list should be complete. If the project department fails to fill in the main form, the company will wait for the project department to submit a supplementary report for approval.
If the project needs to apply for emergency funds due to special circumstances, fill in the Project Emergency Fund Payment Approval Form and return it to the company when the project receives the project payment next time.
The examination and approval procedure of the Project Fund Plan Payment Approval Form is subject to the examination and approval of the Project Manager-Regional Finance Department-Regional Supervisor-Corporate Finance Manager-Chief Accountant-General Manager. When the approver is not in the company, the approval can be skipped, but when the regional competent leader and general manager are not at home, the financial department needs to "call for approval" and then report or download. When the project department applies for funds, the schedule must be filled in by the project cost engineer, material engineer and budget engineer. The budget engineer is responsible for the authenticity and accuracy of the workload completed by labor services and subcontractors and the data of contract payables. The material engineer is responsible for the authenticity and accuracy of the material purchase quantity and the contract payable data. The engineering cost engineer shall be responsible for the authenticity and accuracy of the accumulated payment data and sign it. The project manager will review and sign.
The project department, especially the project cost engineer, should attach great importance to the filling of the main table of the project fund plan payment approval form. In order to accurately calculate the cash flow of the project, it is necessary to deduct taxes and pay management fees according to regulations, which truly reflects the cash flow of the project.
The project manager should attach great importance to the fund approval form, arrange funds reasonably, make the reported data accurate and complete, and ensure the normal operation of the project and the company's funds.
Fund evaluation system
The company holds a fund meeting every two months to arrange the project payment recovery task, determine the person responsible for the recovery, summarize the project payment recovery and the use of project funds, and rank the completion of the project department's fund indicators such as "the completion of the project payment recovery responsibility index, the completion rate of the project payment recovery contract, the use of funds with a cost of 100 yuan, and the accumulated net cash flow", which is published five times a year until the project is completed and delivered and settled with the owner.
Every time the funds are assessed, the contract payment recovery rate should be assessed, rewarded and punished. The assessment of the contract payment recovery rate should be based on the projects under construction and completed projects respectively, combined with the completion of the collection responsibility indicators issued by each fund and the contribution of net cash flow.
A, the construction contract payment recovery rate assessment method
1. Reward assessment method: the payment plan amount or completion rate will reach 100% when each fund is overfulfilled, and the contract payment recovery rate (cumulative) index or completion rate will reach 100% when the fund is overfulfilled, which makes a great contribution to net cash flow; If it exceeds the contract payment recovery rate (cumulative) index of the project and the cash flow contribution is particularly large, the completion rate of the project collection plan amount will also be rewarded by more than 80%. The reward object is only the project manager, and the amount is controlled at 500-2000 yuan.
2. Penalty assessment method: If the completion rate of the payment plan amount issued by each fund meeting is below 100% to above 60% (including 60%), no penalty will be imposed, and the penalty amount will be determined in five steps below 60%. 50%-59% (including 50% shifts, the same below) will be fined 100 yuan, 40%-49% will be fined 200 yuan, 30%-39% will be fined 300 yuan, 20%-29% will be fined 400 yuan, and 0%- 19. If the completion rate is within the fine range due to the heavy payment task, as long as the contract payment recovery rate (cumulative) index is exceeded or the completion rate reaches 100%, the fine will be exempted.
Second, the completion of the project contract payment recovery rate assessment method
1. Reward assessment method: same project under construction.
2. Fine assessment method: the completion rate of the payment plan issued at each fund meeting is 0%, and the fine amount is 100 yuan; If the contract payment recovery rate (cumulative) index is exceeded or the completion rate reaches 100%, the penalty will be exempted. The contract payment recovery rate (cumulative) index is below 100%, but the net cash flow of the project is positive, and it is also exempt from punishment.
Third, the project manager will be fined three times in a row, and then the fine will be suspended; At the same time, we will suspend the competition and appointment of the original project manager as the new project manager, and assist the company to pay off debts until the project is settled.
Every time the company announces the capital index of 100 yuan cost, it will be rewarded and punished once and five times a year. The reward and punishment method is: 100 yuan, if the cost is well controlled, it will be less than the company's regulations (the main construction period includes one month after capping >; If the cumulative cost of 100 yuan is less than 72%, the renovation period does not include the first month > the cumulative use is less than 80%, and the cumulative use of warranty money from completion to recovery is less than 90%), if the saving rate exceeds 10% and the saving rate is less than 10% but the net cash flow is positive, rewards will be given; If the cost of 100 yuan exceeds the company's regulations and the cash flow is negative, a fine will be imposed. The amount of rewards and fines will be implemented according to the standards stipulated by the company in each period or according to the decision of the company's leaders.
The project manager who is punished for the completion rate of the project payment recovery contract and the unsatisfactory use of the 100-yuan cost fund should make a statement at the fund meeting and put forward the measures to turn the cash flow into a positive one.
According to the statistics of the company's internal cost accounting table, calculate and evaluate the output value of the project capital index. Design changes and visa workload that have been reported to the owner but not signed by the owner. If the self-operated part increases by more than 50%, the income and output value will be calculated by 50%, and if it is less than 50%, it will not be calculated for the time being. For the visa workload without the owner's signature, income, output value and cost are not calculated.
Calculate the cash inflow, cash outflow, completion rate of project payment recovery contract and capital occupation index of 100 yuan cost, including subcontracting receipt and payment, subcontracting output value and subcontracting cost.
For the installment collection project, the completion rate of the project payment recovery contract is = (the cumulative amount of work to complete the installment target ÷ the cumulative receivable amount to complete the installment target contract-1) ×100%; For the monthly collection project, the completion rate of the project payment recovery contract = (cumulative project payment-cumulative income and output value of the cost table-recovery rate stipulated in the contract) × 100%. If the cumulative loss of the project is reported, the output value index in the formula is changed to "cumulative total cost". When calculating the assessment index of the current month, if the project department does not prepare the cost table, the index will be calculated as zero, ranking last.
For monthly collection items and installment collection items, the funds occupied by 100 yuan cost = cumulative cash outflow ÷ cumulative total cost of last month × 100%. Cumulative total costs, including subcontracting costs and taxes, shall be subject to monthly cost analysis table data and budget, materials and financial accounting data. For the installment collection project, the money received at the end of the month or the beginning of next month shall be calculated according to the accumulated total cost of this month. If the cost table is not prepared, it shall be calculated according to the accumulated total cost of last month, and the amount approved but not paid this month shall not be calculated accordingly. When calculating the assessment index month, the project department has not compiled the cost table, and the project has been started for more than two months, so this index is calculated as zero, ranking last.
The statistics of cash inflow and cash outflow should follow the principle of revenue and expenditure ratio. Project cash inflow, including project payment income (including cash, transfer cheque, bank acceptance bill, various payments and fines used to pay for the project), cash income such as collection of deposit and sale of waste materials.
The cash outflow of the project, in addition to the external payment and internal cash expenditure related to the project such as labor cost, material cost and project payment, also includes taxes, project performance bond, refund deposit, internal transfer materials (internal transfer is reduced), internal equipment and steel pipe fasteners, gantry and other internal rental fees (excluding purchase money, To be borne by the company), medical expenses incurred by dining in the canteen and providing welfare expenses, enterprise pension paid according to regulations, bank acceptance bill for payment of material suppliers, water and electricity fees paid by Party A on behalf of the project, and approved but unpaid funds in this period (the funds not approved for payment in the next statistical period are not included in the accumulated cash flow). The calculation of the cash flow of the project department should also include the enterprise expenses that the project department should pay to the company, the subcontracting management fee of the company, and the preparation funds (which will flow out after deducting the rebate of the owner for the preparation funds).
Calculation method of cash flow of enterprise expenses: when (the collection rate agreed in the contract is -70%) is less than the net interest rate that should be paid according to the internal economic responsibility system (excluding company costs), the paid-in enterprise expenses = actual collection amount × (the collection rate agreed in the contract is-70%); When (the collection rate agreed in the contract is -70%) is greater than the net payment rate stipulated in the internal economic responsibility system, the cost paid to the enterprise = actual collection amount × the net payment rate stipulated in the internal economic responsibility system.
For monthly collection items and installment collection items, net cash flow = cumulative cash inflow-cumulative cash outflow.
Completion rate of project payment recovery responsibility index = actually received project payment ÷ planned recovery index × 100%.
Paid occupation system of excess cash flow of the project
In order to strengthen the management of project funds, encourage the project department and project manager to improve the recovery rate of project funds, save capital expenditure and make more positive cash flow contributions for the company, the company implements a paid occupation system for the excess of positive cash flow and negative cash flow of the project.
1. Calculation method of excess cash flow.
It is stipulated that 72% of the construction in progress and 80% of the fine decoration are the assessment points, and all the parts with the owner's contract collection rate higher or lower than the assessment points stipulated by the company are stripped off. Combined with the method of tax deduction and management fee for joint venture projects, all the project profits and losses are turned over to the company by 3%, and the excess cash flow is calculated by stripping the cash flow generated by unpaid taxes. The construction period of the main project is 69%, and the project transformation period is 77%. After the completion of the project (bounded by the initial inspection), the excess cash flow is not calculated, and the specific calculation method is as follows.
1, and the project contract payment rate is 70% or above.
Excess cash flow = net cash flow-tax payable-(project contract payment rate -69%) × accumulated collection amount.
2, the project contract payment rate is below 70%.
Excess positive cash flow = net cash flow-tax payable +(69%- project contract payment rate) × accumulated collection amount.
Second, the project contract payment rate.
The payment rate of the project contract shall be calculated according to the payment rate specified in the project contract signed by the company and the owner; The installment payment contract shall be converted by the company to determine the contract payment rate according to the contract provisions, the composition of bid quotation, the winning price and other actual conditions.
Three, the excess cash flow interest calculation formula.
Considering that the net cash flow level of different projects is directly affected by the different contract payment rates of the owners, interest is not calculated for all positive cash flows and negative cash flows, but only for the excess cash flows contributed by the project department. Take the receipt of the project payment as the calculation boundary, the day before the receipt of the project payment as the time point for calculating the "excess cash flow in the previous period", and the date when the project payment is received and the quota is approved as the time point for calculating the "excess cash flow in the current period". If the funds actually used exceed the approved amount on the day before the next batch of collection, the "excess cash flow in this period" will be calculated according to the actually used amount. The interest period is the number of days from the current month's collection to the day before the next month's collection.
Accrued interest on excess cash flow = (excess cash flow in the previous period+excess cash flow in the current period) ÷2× internal settlement rate× calculation days.
4. Interest rate standard for excess cash flow.
The average excess cash flow in the previous period and the current period is positive, and the internal settlement interest rate is calculated at twice the one-year liquidity loan interest rate stipulated by the People's Bank of China; If the average excess cash flow is negative, the interest cost will not be calculated as long as the overall cash flow of the project is positive.
The average excess cash flow in the previous period and the current period is negative, and the internal settlement interest rate is calculated according to the one-year liquidity loan interest rate stipulated by the People's Bank of China; Don't double-calculate. If the average excess cash flow in the previous period and the current period is positive, but the overall cash flow of the project is negative, interest income will not be calculated.
Interest income and interest cost treatment of excess cash flow
1. The interest income generated by the excess positive cash flow of the project will be accounted for separately as the cost reduction of the project department. The accumulated balance of interest income is used as the source of funds for the company to reward the project manager for two months. After the initial inspection of the project is completed, the accumulated balance of interest income is still surplus after deducting the project cost, and the project department can distribute the remaining interest income according to the share ratio approved by the company; After consolidated calculation, there is no surplus to distribute, and interest income can offset the loss of the project, but it can still be distributed after it is finally confirmed as surplus.
2. The project manager enjoys the right to distribute interest income, and rewards those who have contributed to the fund recovery according to the contribution, which will be distributed after being approved by the company leaders.
3, the project interest cost, also regarded as the project department cost reduction, accounting separately. If the project cost is reduced, the interest cost will be absorbed by the project manager in the project cost reduction of the next project (the basic engineering department will carry it forward to the next year for deduction and digestion); If there is a surplus from the project cost reduction, the interest expense will be deducted from the project cost reduction. After deducting the interest cost, the project cost reduction will become a loss, and the loss will be digested by the project manager in the project cost reduction of the next project until the interest cost is digested or the project manager is no longer employed.
Calculation of excess cash flow and interest of funded projects
For 1 and 100% advance payment projects, the company approves and issues the fund usage quota. After the completion of the phased project, the actual amount of funds used in the project is lower than the amount of funds approved by the company, which is excess positive cash flow. Interest income is not calculated for the excess positive cash flow of funded projects, but the company will give rewards as appropriate according to the actual situation; If the funds actually used in the project are higher than the amount of funds approved by the company, the interest cost of excess negative cash flow will be calculated monthly.
2. The calculation and treatment of interest expenses shall be carried out in accordance with the provisions of this system.
The calculation list of interest income and expenditure of each project is published every two months, and it is published and confirmed at the two-month fund meeting.
If the interest of funds is calculated according to the project, if the company invests in advance in the first month after the project starts or before receiving the project payment for the first time, no interest will be calculated; The concepts of net cash flow and excess cash flow, cash inflow and outflow are not calculated before deducting project preparation funds.
Materials, Equipment and Commercial Contract Department should try its best to provide more qualified business teams for the project manager to choose from. The project department and project manager should make a good capital plan before the project starts, actively participate in the bidding of materials, equipment and labor teams, reasonably determine the payment rate of foreign contracts, and effectively control cash expenditure from the contract gate.
Project settlement and warranty recovery management
After the project settlement is completed, the project cost engineer is responsible for checking the project payment with the owner and signing the statement; The project department should recover the settlement money in time according to the contract requirements, and the recovery of the project settlement money is linked to the project cost saving award. If the project settlement money is not fully recovered, the cost saving award will not be fully realized.
The project department should attach great importance to the recovery of warranty money, strengthen various services during the warranty period, and create favorable conditions for the recovery of warranty money. Upon expiration, the warranty money shall be recovered from the owner in time.
In order to prevent the "priority right of compensation for project price" from being missed, within one month after the project is completed and put into use, the project department (documenter) needs to submit the original "project completion acceptance form" to the company's finance department, and the finance department or the general assembly will propose a debt settlement plan to the company's leaders according to the difficulty of debt settlement, including physical payment, cash discount, debt transfer, legal proceedings and other means. Project managers and librarians should be responsible for losing the priority of compensation for the project price without reporting.
If the project payment is in arrears due to the owner's reasons, the recycling company that defaulted on the project payment will separately formulate relevant management systems to regulate it.
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