1. Title: The title of official documents is generally adopted.
2. Writing: the object refers to the recipient of the official letter, written on the left of the first line under the subject matter, with a colon on it.
3. body: the content of the official letter is a matter, which is a specific thing that the sender wants to tell the other party.
4. Signature: including the name of the sending unit, the signature of the principal responsible person and the date.
In the writing of letters, first of all, we should pay attention to conciseness and clarity, and grasp the discretion of language. No matter whether it is a parallel organ or an essay without affiliation, we should pay attention to the calm and polite tone, don't oppress or force others by taking advantage of the situation, and don't flatter and be polite. As for reply, we should pay attention to the pertinence of writing and the clarity of reply.
Secondly, letters also have the problem of timeliness, especially the prompt reply. Like other official documents, handle letters in time to ensure the normal conduct of official activities.
Extended data
"Letter" writing should also pay attention to the following points:
(a) in strict accordance with the official document format.
(2) The contents of the letter must be single-minded and focused.
Generally speaking, a letter stating a problem or a thing is desirable.
(3) The contents of the letter must be true and accurate.
(4) The writing method of "letter" is mainly statement, as long as the negotiation work, questions asked and questions answered are clearly written to the relevant competent authorities for approval.
(5) The "letter" is sent with the other party's request, or to discuss work, or to ask questions, or to ask for approval. Therefore, the language of "Xin" requires simplicity, sincere tone and modest attitude.
(6) Idioms such as "Please reply immediately", "Hereby" and "This reply" are often used at the end of the letter, but sometimes they are not used.
References:
Baidu encyclopedia: letter