This system is formulated in order to further standardize the meeting management of the company, do a good job in information release and reporting, realize the rapid and effective transfer of the company's information resources among departments, ensure the effective implementation of meeting contents and agreed items, and effectively improve the company's operation level.
First, the company meeting.
1, production meeting
Time: every Saturday at 9: 30 am, once a week.
Moderator: Head of production department
Record: production department plan
Participation: factory director; Planning and material control of health management department; Responsible persons of sales department, technical department, quality department, purchasing department and responsible persons of engineering department, film blowing department, printing department, processing department, warehouse and other departments.
Contents: ① Report the production situation last week; ② Review the follow-up and completion of last week's arrangement; ③ Arrange the production plan and tasks this week.
2. Sales meeting
Time: held at the end of each month, once a month.
Moderator: Sales Manager
Record: Sales Assistant
Participation: general manager, head of sales department, head of production management department and head of technical department; Head of quality department and head of finance department.
Contents: ① Summarize the sales situation of the company in that month; ② Forecast the monthly sales of the next job; (3) to judge the development trend of the industry and the countermeasures of sales work.
3. Quality meeting
Time: every Saturday at 6: 00 pm.
Moderator: Director/Manager of Quality Department
Record: Assistant of Quality Department
Participation: All employees
Contents: ① Review and summarize the product quality this week; (2) reporting customer complaints and customer returns; ③ Summarize the factors affecting quality, and review the means and methods of improvement; (4) Put forward the quality objectives of the factory next week and the management measures to achieve them.
4. General Manager's Office Meeting
Time: irregular
Moderator: General Manager
Record: Personnel Administration Department
Participants: President/General Manager, Head of Health Management Department, Head of Quality Department, Head of Sales Department, Head of Technology Department, Head of Finance Department, Head of Purchasing Department, Head of Personnel Administration Department and Head of Engineering Department.
Contents: ① Each department reports weekly work; (2) according to the arrangement of last week's meeting, check the implementation completion item by item; ③ Arrange and deploy the overall work of the company next week; ④ Problems that need to be solved by the company.
5. Quarterly wrap-up meeting
Time: held at the end of each quarter or the beginning of the next quarter.
Moderator: President/General Manager
Record: Personnel Administration Department
Participants: President/General Manager, Head of Health Management Department, Head of Sales Department, Head of Technology Department, Head of Quality Department, Head of Finance Department, Head of Purchasing Department and Head of Personnel Administration Department.
Contents: ① The general manager summarizes and comments on the work of each department; ② Arrange the future work direction.
Two. Sectoral meeting
Each department holds a special meeting chaired by the department head on a regular basis every week to convey the spirit of the company meeting, comment on the main points of the department's work, implement various management measures, help subordinates solve the difficulties and problems encountered in their work, and guide the next step.
Three. Meet the requirements
1, keep meeting minutes. The company's meeting minutes shall be recorded and managed by a special person, and the meeting recorder shall be responsible for supervising the matters agreed at the meeting and reporting the supervision to the meeting host. When necessary, meeting minutes should be made according to the requirements of the meeting host, so that everyone can follow them. The personnel administration department shall check the minutes of the meeting and its implementation at the end of each month, and take it as the basis for assessing the work of all parties. Departmental special meetings should also designate personnel to keep meeting minutes for memorandum.
2. Pay attention to the quality of the meeting. All kinds of conference hosts should fully communicate with the participants before the meeting, so as to be aware of it. Put forward the principles and methods to solve the problems discussed but not decided, and be responsible for them. All kinds of meetings strive to speak with data in a lean and efficient way, and have clear, concrete and quantifiable answers to the reasons why the deployed work has not been done, to what extent, and not done or not completed, so as to prevent and put an end to emptiness or generality.
3. Strive for the effectiveness of the meeting. The matters agreed at the meeting, the tasks assigned, the methods and measures proposed should be conveyed and implemented by the responsible persons at all levels according to the implementation requirements. Let the direct executors know what it is, why and how to do it, and determine the regular work in the form of a system, so that every meeting has concrete results.
4. Strict meeting discipline. Meeting management is a measure to ensure meeting quality. Participants should arrange their work organically, prepare carefully and attend the meeting on time. The specific time and place of the meeting shall be decided by the meeting host and notified by the meeting recorder before the meeting. The personnel administration department is responsible for notifying the meeting chaired by the company's decision-making leaders. Participants are generally not allowed to be absent or designate other representatives. If it is really necessary to ask for leave due to personal emergency, you must ask for leave from the host of the meeting and appoint someone to perform your duties on his behalf.