1. The borrower shall submit a loan application to the finance department or the relevant person in charge in advance, detailing the loan reason, time and place of business trip, estimated expenses, etc.
2. After receiving the application, the financial department or relevant person in charge shall conduct examination and approval. After approval, the borrower needs to provide relevant certification materials, such as business trip application report, air tickets or ship tickets.
3. The borrower shall complete the loan procedures within the specified time. Generally, the borrower is required to provide loan documents, including loan application forms and certification materials, which shall be reviewed and approved by the financial department or relevant person in charge.
4. The borrower shall submit the business trip report and related invoices and other supporting materials to the financial department for expense reimbursement within a period of time (usually 7- 14 days) after the business trip.
5. The finance department or the relevant person in charge shall review the loans and reimbursement, and file the relevant certification materials. After examination and approval, the borrower shall go through the repayment procedures within the specified time.
Matters needing attention in travel expense reimbursement:
1. Keep all invoices and supporting materials: all expenses related to business trip, such as transportation, accommodation, catering, etc., need to have formal invoices and supporting materials to avoid disputes later.
2. Fill in the reimbursement form: when filling in the reimbursement form, you need to list all the expenses of travel expenses in detail, including date, place and expense type. , and truthfully fill in according to company regulations. At the same time, we should pay attention to whether the format of the reimbursement form meets the requirements of the company.
3. Abide by company regulations: different companies have different regulations on reimbursement of travel expenses, and reimbursement shall be handled according to company regulations. For example, some companies may require travelers to provide detailed travel routes.
4. Reimbursement in time: After the business trip, you should go through the reimbursement procedures as soon as possible to avoid the situation that the reimbursement expenses are cleared. At the same time, we should also pay attention to the reimbursement cycle. The reimbursement cycle of a general company is 1-2 months.
5. Pay attention to personal code of conduct: during business trip, pay attention to personal code of conduct, abide by company regulations, and maintain good professional ethics and image.