Work joint letters are generally used to discuss related matters between companies, that is, formal communication between companies. Generally speaking, a work contact letter is a formal document when a company has something to do with another company, or needs to contact another company if there is a problem. Telephone contact is also possible, but the work contact letter is the most formal way, which is also convenient for both parties to record.
The work joint letter consists of three parts: head, body and tail. The format, content and writing requirements of each part are as follows:
(1) header. It mainly includes the title and the main delivery organ.
1, title. There are generally two forms of official letter titles. One consists of the name, reason and language of the issuing authority. The other is composed of reason and language.
2. The main transport organs. That is, the organs and units that receive letters and handle letters should indicate the full name or standardized abbreviation in the top box at the beginning of the text, followed by a colon.
(2) the text. Its structure generally consists of a beginning, a subject, an end and a conclusion.
1, go. Mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reasons and other contents of the letter, and then transfer it to the following with transitional words such as "now explain the relevant issues as follows" or "now reply the relevant matters as follows". In the reasons part of the reply, generally, the title and document number of the communication are quoted first, and then the basis and the reasons for the document are explained.
2, the main body. This is the core content of the letter, mainly explaining the letter. The content of the letter is very simple. One letter and one thing should be written directly to Chen Qi. Whether discussing work, answering questions, or requesting the approval of relevant authorities, we should clearly describe the problems and opinions that need to be told to each other in concise and appropriate language. If it is a reply, we should also pay attention to the pertinence and clarity of the reply.
(3) the end. Generally use polite language to express hope to each other. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to make comments or ask the competent department for approval.
(4) conclusion. Usually, we should choose to use different concluding remarks according to the matters we ask, inform, negotiate or answer. Such as "I am writing to inquire about (business)", "Please reply immediately", "I am writing to inform you" and "I am writing to reply". Some letters don't have to end. If it is a memo, you can use "from here" and "salute" like ordinary letters.
(5) signature at the end. Generally including signature and writing time. The name of the signing organ and unit, indicating the written time year, month and day; And stamped with the official seal.
Matters needing attention in writing letters:
In the writing of letters, first of all, we should pay attention to conciseness and clarity, and grasp the discretion of language. No matter whether it is a parallel organ or an essay without affiliation, we should pay attention to the calm and polite tone, don't bully others or force others to do things by taking advantage of the situation, and don't have to flatter and be polite. As for reply, we should pay attention to the pertinence of writing and the clarity of reply. Secondly, letters also have the problem of timeliness, especially the prompt reply. Like other official documents, handle letters in time to ensure the normal conduct of official activities.