In order to ensure the solid progress of things or work, it is often necessary to make an excellent plan in advance, which is the most complicated one in the plan. How to make a plan? The following is a model essay on the conference plan (general 13) collected by Bian Xiao, hoping to help everyone.
Meeting plan 1
I. Theme of the meeting: Year-end summary meeting of xx Company
2. Meeting time: 65438+February 3 1, 14: 00 to 2 1: 30.
Meeting time: 14: 00- 17: 30.
Dinner time:18: 00-21:30.
3. Venue: Multifunctional Ballroom on the first floor of West International Trade Hotel.
Four. Participants in the meeting: all employees of the company (465,438+0)
Verb (abbreviation of verb) meeting flow and arrangement The flow and arrangement of this annual meeting includes the following two parts:
(1) The agenda of the year-end general meeting of shareholders is arranged at 13:50. All employees attending the meeting arrive at the designated hall in advance, waiting for the staff meeting to begin. 14: 00- 15: 30 the first meeting was held, and the heads of various departments and projects came on stage to make year-end debriefing reports respectively. 15: 30- 15: 45 the meeting went to the second item, and the person in charge of the administration and personnel department came to the stage to read out the decision on the appointment of the principal responsible persons of various departments and projects of the company. 15: 45- 16: 00 The third meeting was held, and the deputy general manager read out the winners list of outstanding employees; Outstanding employees took the stage to receive awards, and the general manager awarded honorary certificates and bonuses to outstanding employees; Excellent employees take photos with the general manager as a souvenir; Outstanding employee representatives delivered acceptance speeches. The general manager made a concluding speech. 17:30, the press conference is over, the staff will be dismissed and rest, and the hotel will arrange the dinner venue.
(II) Dinner Arrangement Dinner officially started at 18:00, and the host of the dinner led everyone to propose a toast, wishing everyone a happy New Year and a better company tomorrow. (background music)
18: 00- 19: 00 Dining time: Company leaders and employees toast at various tables, and colleagues communicate with each other to narrow the distance. 19: 00-2 1: 00 Entertainment time: cultural programs (2-3 programs).
Game 1: Balloon Race, equipped with: 3 chairs, 3 boxes with 20 balloons in each box; Rules of the game: 2-person group, ***3 groups, one person passes the ball and one person sits on the ball, with a time limit of 3 minutes. After 3 minutes, the ball with the least introspection in the penalty area wins; Cultural programs (2-3 programs);
Game 2: grab the stool; Appliances: 5 chairs in a circle; Rules of the game: make a circle around the chairs, and music will start. Six people will circle around the chairs, and the music will stop. Six people will scramble to sit, and those who don't rob will lose. Cultural programs (2-3 programs)
Game 3: chopsticks carry key chains; Household appliances: 12 chopsticks, 2 key chains; Rules of the game: a group of 6 people is divided into two groups. Everyone has a chopstick in his mouth. Hang the key chain on the first person's chopsticks. The first person hands the key chain to the second person. It must be passed by chopsticks, not by hand. Which group passes the chopsticks to the last person's chopsticks first to win.
Game 4: Hula hoop passes the needle; Appliances: 3 hula hoops, 18 paper clips; Rules of the game: 3 people, each holding a hula hoop and 6 paper clips. Everyone should connect the six paper clips in their hands when they turn the hula hoop. Whoever connects the six paper clips first wins.
Game 5: step on the balloon; Electrical appliances: 100 balloon. Rules of the game: Divide into two groups, with 5 people as a group. Each person will tie 10 balloons to the ball. The host will limit the time to 3 minutes and step on the balloons on the other team's legs. After 3 minutes, see which group saves more balloons and win. Lucky draw: appliances: lottery box, 49 cards, 49 table tennis. Everyone has a card with a number in his hand. Write down the corresponding numbers on the table tennis, put them in the lottery box, and assign special personnel to draw the first to fourth prizes respectively. Finally, the host invited all the staff to take a group photo on stage.
Preparation for intransitive verbs meeting and related matters needing attention
(I) Notice and publicity of the annual meeting: The office of the company issued a written notice of the year-end summary meeting to all government departments and project departments today to publicize and promote the activities of this annual meeting for all employees to know.
(II) Banner production: yellow characters on a red background, with specific text: "Year-end summary meeting of Beijing Seventh Branch" (banner specification:)
(3) Commodity procurement: lottery gifts, zodiac gifts, game prizes, brand-name pens (for meetings), paper, employee seat cards (for meals), balloons, flowers and flower baskets required for the venue layout; Table tennis bat and table tennis used in the competition; Lottery box; Mineral water for the meeting, drinks for dinner, and all kinds of dried fruits and snacks.
(4) On-site photo-taking: arrange relevant personnel to bring digital cameras in advance, and take photos of meetings and dinner activities.
Seven. The person in charge of meeting preparation tasks and division of labor shall preside over the dinner stage before and during the coordination meeting, and take charge of the procurement of goods (lottery gifts, zodiac gifts, game prizes, seat cards, pens, paper, balloons, pumps, flower baskets, table tennis bats and table tennis; Lottery boxes, drinks, all kinds of dried fruits and snacks)
Meeting procedure 2
Moderator:
Participants: the main leaders and leaders in charge of each township, and the list of members of the District Safety Committee.
In charge of leaders 120, some key enterprises, advanced enterprises and advanced individual representatives.
Leaders present: leaders of the Municipal Administration of Work Safety, main leaders of the district government, leaders in charge, and district.
Deputy secretary in charge of safety, deputies to the district people's congress, contact leaders of the district CPPCC, and leaders in charge of the economic development zone.
Meeting place: conference room on the fifth floor of the district government.
Meeting preparation: both the district government office and the district safety supervision bureau are responsible.
Meeting agenda:
1. Please inform Comrade Li, assistant to the district chief, about the recent safety accidents;
2. Ask Wang Shibin, deputy head of the district, to summarize the work of production safety in 20xx and arrange the work of production safety in 20xx;
3. Ask Deputy Secretary Ruijin to read out the commendation decision, and invite the winners to take the stage to receive the award;
Four, please the district government leaders and the Construction Bureau, Longquan Sub-district Office signed a 20xx year safety production target responsibility letter (the rest of the units signed after the meeting);
Five, please speak to the leaders of the Municipal Safety Supervision Bureau;
Six, please RenSong district speech.
Conference fee: See the attachment "Recommendation for Commending Advanced Units and Individuals in Work Safety in 20xx".
Other matters: Longquan Development Periodical Agency and Longquan TV Station are invited to send reporters to report at the meeting, and the district archives bureau is invited to send staff to collect information.
Chapter 3 of the meeting procedure
First, the theme of the meeting: study and implement the road traffic safety law, and strengthen the law-abiding awareness of company drivers and private car practitioners; Promote private car insurance preferential measures and insurance service plans to electric power workers.
Two. Meeting time: 20xx May 29th (Saturday)
14:30― 16:30
Three. Venue: Company Auditorium
Four. Participants: company leaders, deputy chief engineers, heads of various units, vehicle managers, private car drivers and employees.
Verb (abbreviation for verb) meeting agenda:
time
content
spokesman
host
14:30- 14:45
Speech by Vice President xxxx
14:45- 15:45
Counseling report on road traffic safety law.
15:45- 16: 15
Preferential measures and insurance services for private car insurance for electric power workers.
16: 15- 16:30
Meeting summary.
Six, material preparation:
1. The speech of the company leader is prepared by the company office.
2, "Road Traffic Safety Law" counseling materials prepared by the traffic police detachment.
3. Preferential insurance measures, insurance service plans and promotional materials for private cars of electric power workers are prepared by XXX Company.
Seven. Meeting place:
Logo: Traffic Safety of XX Power Supply Company
Seat cards: 6 microphones: 3
Flowers: 20 pots
Eight. Related requirements:
1. The real estate company cleared the site in advance and arranged tables and chairs.
2. Participants should enter the venue 15 minutes in advance, maintain the order of the venue and turn off their mobile phones. The General Department is responsible for notifying the prolific units.
Chapter 4 of the meeting procedure
First, the whole process from making the meeting plan to issuing the notice
(1) Drafting of the first draft
The first draft of large-scale and super-large-scale meeting plans should include the meeting name, meeting theme (content), meeting time, meeting place, meeting schedule, participants, task division and organizational leadership (this is particularly important in large-scale and super-large-scale meetings. First of all, a department of a unit should take the lead in organizing, making overall arrangements and setting up a corresponding work leading group. For example, the document group responsible for writing manuscripts and providing relevant materials, the meeting group responsible for meeting venue layout, meeting notice distribution, meeting schedule and other specific matters, the news propaganda group responsible for meeting reporting and video recording, and the meeting reception and logistics group. Secondly, all relevant departments should do a good job in the division of tasks, and the lead department should clarify the division of tasks, limit the time limit, and urge relevant departments to complete them on time; Relevant departments also actively assisted as required. Only in this way can we prevent large-scale meetings from falling apart due to poor organization and other reasons.
(2) Budget
Budget refers to making a relatively accurate estimate of conference expenses before the meeting, which is not far from the actual budget. Some people say that the budget is best given to the financial management or accounting personnel of the department. However, financial/accounting or non-financial/accounting personnel should have a clear outline in their minds before making a budget: which projects, materials, articles and things will generate funds. Don't cover everything, but consider everything. For example, since someone comes to the meeting, it is certain to solve their food problem, and there will be room and board expenses accordingly. Moreover, the venue for the meeting will inevitably be rented temporarily, and it will also generate venue rental fees. For another example, if you need to distribute some meeting materials, paper and pens to the participants at the meeting, you will also incur the cost of materials and articles. In addition, if some conferences with strong pertinence, wide coverage and strong academic theory are held, and some experts from afar are invited to give lectures, the teaching fees of experts and the expenses incurred by round trips will also be included in the budget.
Therefore, if the above factors are combined to formulate a budget, it includes:
1 room and board: room and board per person per day (or room and board per meal per person) × total meeting days (total meals )× total number of people.
2 venue rental fee: it depends on how the renter of the venue charges. If the other party is calculated in days, it is multiplied by the total number of days of the meeting; If it depends on the number of meetings, multiply by the total number of meetings.
3 meeting materials printing and distribution costs (including paper, pens and other office supplies costs).
4. Expert lecture fee (per person × number of people) and round-trip travel fee (per person × number of people)
5. Other possible expenses.
(3) Leadership approval
Leadership approval is a necessary and important link. After drawing up the first draft of the meeting plan and the pre-meeting budget, it will be reported to the superior leaders for review and demonstration by asking for instructions. After the leader's review, if some contents are greatly modified (not only simple changes in words, but also major changes in task division, meeting theme change, budget amount, etc. ), need to be revised according to the meaning of the leadership and then reported to the leadership. If you just make a slight change to the text, it depends on the specific situation. Only after being approved and signed by the leader can we do the next thing.
(4) Assignment of tasks
After revision and verification by the superior leaders, the instructions of the leaders and the division of tasks can be distributed to the relevant departments together.
(5) issue a notice.
Notice issued, the object here is mainly the subordinate units of the conference organizer; If it is necessary to invite the external parallel units of the conference organizers to participate in the conference, they will be invited by sending an invitation letter.
Second, the meeting notice
(1) The object is within the company.
Including meeting name, meeting theme (content), meeting time, meeting place, meeting schedule, participants (matters needing attention), etc.
(2) The object is the next level company.
It also covers the meeting name, meeting theme (content), meeting time, meeting place, meeting schedule, participants (matters needing attention) and many other contents.
(3) Invitation letter to the meeting (sent to parallel units outside the unit)
Invite parallel units outside the unit to attend the meeting by sending invitations.
Third, the template
(1) See Office Tips 6 for the template of meeting instructions.
(2) the meeting notice template is omitted
The meeting notice is simple. First of all, the preface is clear, why the meeting was held, and why the meeting was needed (because of ××, it was decided to hold the meeting according to ××, and the relevant matters are hereby notified as follows:)
Secondly, the first part: the meeting time.
×××
Again, the second part: the meeting place.
×××
Then there is the third part: the content of the meeting (also called the meeting schedule)
Note: If some meetings with simple form and content are held, this part does not need to be added to the specific meeting notice.
Then there is the fourth part: participants.
Finally, the fifth part: matters needing attention
Note: Precautions are intended to convey to participants the message that "besides the above matters, there are some special matters that need attention". Usually arranged in the last part of the meeting notice, as an essential content.
(III) Template of invitation letter for meeting
Example:
(×× unit)
In order to carry out the spirit of ××× (table item), the newspaper leaders have studied/approved and decided to hold a ×× meeting. Now you are cordially invited/specially invited to send a responsible comrade to attend the meeting.
I. Meeting time
×××
Second, the meeting place
×××
Three. Meeting contents (meeting schedule)
×××
Fourth, matters needing attention
×××
Verb (abbreviation for verb) Preparation before the meeting.
Within a few days before the meeting, all the task division departments completed their own tasks. Collect the list of participants, arrange the venue well, prepare the speeches and related materials of the conference leaders, dock with relevant units, and ensure that the delegates provide accommodation; Do a good job in medical and security work for the meeting.
Chapter 5 of the meeting procedure
I. Preparation before September 14:
1, be familiar with the roster, distinguish between boarders and day students, and complete the arrangement of dormitory members (make forms: name, building number, unit and bed).
2. Make two kinds of registration forms to register students' various payment conditions, basic information and telephone numbers (registered in the order of student numbers);
3, according to the arrangement of the class dormitory to the dormitory area to get the dormitory key;
4. Be familiar with the student registration process and basic business, and prepare some 10 yuan change.