The company has five chapters: official seal, financial seal, contract seal, invoice seal and legal person seal.
1, official seal:
The official seal is the most effective seal of the company, a symbol of the legal person's power, and a seal for the company to handle internal and external affairs. Official letters, documents, contracts, letters of introduction and certificates of the company can all use official seals, and documents stamped with official seals have legal effect.
The custodian of the official seal is the general manager of the company or the special person authorized by the general manager, who is responsible for approving the use within the scope of authorization. The custodian of the official seal shall use the official seal with the approval form signed by the general manager (or authorized personnel of the general manager). If there is no corresponding examination and approval unit to use the official seal, the custodian shall bear the primary responsibility and the handler shall bear the secondary responsibility. The general manager of the company or the official seal keeper designated by the general manager shall affix the official seal on the documents and materials according to the signed and approved application form, and register the date, project, submitting unit, etc. On the seal use register. The agent applying for seal shall sign and check the seal documents in the seal use register, and propose solutions on the spot when problems are found. After printing, the seal keeper shall collect and file the application form. The document signed and approved by the general manager shall not be lost, added, replaced or detained by the person in charge of storage and delivery, otherwise it will be regarded as a serious violation of the company system and should take full responsibility.
2. Financial seal:
Usually, the financial chapter is used to deal with banks, and the corporate financial chapter is mainly used for bank drafts, cash checks, receipts and payments and other businesses that need to be stamped with the bank's reserved seal, as well as for financial settlement.
The custodian is generally managed by the financial personnel of the enterprise, which can be the financial supervisor or the cashier. The bank draft, payment and receipt voucher for business payment shall be printed by the business department according to the business situation, and sealed only after being approved by the general manager according to the company's procedures. Documents such as asset purchase and payment shall be filled in by the manager of the company's administrative department, and can only be stamped after being approved by the general manager of the company according to the company's process.
3. Invoice seal:
It is only used for the company's external invoices and receipts. Enterprises, units and individual industrial and commercial households need to affix special invoices when purchasing and issuing invoices. The stamp has the company name, the words special seal for invoices and the tax registration number.
The special invoice seal shall be kept by the person in charge of the financial center, and can only be used on the invoice, and it is only effective if it is stamped on the invoice.
4. Seal of contract:
The contract seal is specially used by the company to sign contracts, mainly used by various departments of the company to sign various purchase and sale contracts.
The contract seal shall be kept by the person in charge of the company's business department. According to the contract amount, the company grants the approval authority to relevant personnel. All business contracts must follow the procedures stipulated by the company, and can only be stamped with the business contract seal after being approved by the authorized approver. The purchasing department of the company submits the application registration form to the administrative department for filing every six months.
5. Company seal:
The company seal is mainly used for the relevant resolutions of the company and the handling of bank-related affairs. It is usually used to register companies, enterprises to open accounts in basic deposit account and to print cheque endorsements. The custodian is generally the legal person himself.
(Note: The five chapters need to be filed or sealed in the industrial and commercial, public security and account opening banks according to relevant regulations, and the chapters retained by each department are different. )
Five chapters of the company were abolished and replaced by:
1. The abolished or cancelled seal shall be filled in by the custodian and reported to the general manager of the company for approval, and then abolished or cancelled by the administrative department of the company and the administrative department of the headquarters.
2. When the seal keeper changes the seal, he should fill in the Application Form for Cancellation, explain the reasons for the change, report it to the general manager of the company for approval, and submit it to the administrative department for processing according to the instructions. If necessary, you must fill in the new seal application form to apply for a new seal.
3. When the seal is lost, the responsible person shall immediately report to the general manager, and the seal keeper shall fill in the cancellation application form (detailing the reasons for the loss, the responsible person, the possible consequences, the remedial measures already taken, the expected measures, the expenses and the punishment suggestions of the responsible person), and submit it to the general manager of the company for approval, and then submit it to the administrative department for handling according to the instructions.
4. If the company seal (official seal, financial seal, corporate seal, special seal for invoices and contract seal) is lost, it shall be declared in the newspaper and reported to the board of directors of the company in time.