Provisions on the administration of document sending and receiving

In order to strengthen the receiving and dispatching management of documents and internal drafts, your company has formulated relevant receiving and dispatching management regulations. Here, I would like to give you some information about the regulations on the management of receiving and sending documents, hoping to help you.

1, use

In order to further strengthen the sending and receiving management of all kinds of documents and materials of the company, make the sending and receiving management of documents and materials of the company more standardized and institutionalized, improve work efficiency and clarify responsibilities; This management standard is formulated in combination with the actual situation of the company.

2. Scope of application

All documents of the company, including engineering data, drawings, internal and external documents, letters, etc.

3. Responsibility

All the documents and materials of the company shall be prepared, collected and sorted by the special personnel of each functional department of the company, and submitted to the archives room of the company's administrative personnel department for filing. The specific operation shall be carried out in accordance with the file management standards.

4, post management regulations and processes

4. 1 posting regulations

4. 1. 1 All kinds of documents issued by the company shall be typeset and proofread by subordinate departments, reviewed by the leaders in charge of the departments, and issued by the general manager;

4. 1.2 The documents issued must be kept and archived by the issuing department in the form of paper and electronic text, and the department will set up a registration account for sending and receiving documents;

4. 1.3 The documents issued must be approved and signed by the relevant drafters, reviewers and issuers, and the application form with official seal should be filled in for the documents requiring official seal; After the signature of the general manager, the finance department will execute the seal;

4. 1.4 All published documents must be filed in the company archives regularly.

4.2 Document size arrangement

4.2. In1company name, the document numbers stamped with the company seal are arranged in the following format:

Capitalized company abbreviation (XDCJ)+ release year number (four digits)+serial number (three digits);

The administration department is responsible for drafting and numbering the documents issued in the name of the company, which will be issued after being reviewed by the leaders of relevant departments and approved by the general manager;

4.2.2 In the department name, the document numbers stamped with the company seal are arranged in the following format:

4.3 Document classification

4.3. 1 rules and regulations: according to the actual needs of the company's operation and management, the functional departments of the company put forward various management rules and regulations that need to be established and improved;

4.3.2 Decision-making: Decisions on major issues shall be made in sequence;

4.3.3 Notice: release or publicize the company's various systems and convey matters that need to be known by relevant departments, personnel or units;

4.3.4 Notification: commend the advanced, criticize the mistakes and educate the employees; Convey an important spirit or situation;

4.3.5 Notice: announce the matters that should be observed or known within a certain range;

4.3.6 Reporting: subordinates report their work to superiors, reflect the situation, make suggestions or answer inquiries from superiors;

4.3.7 Ask for instructions: ask for instructions and approval from the superior;

4.3.8 Reply: Reply to the requirements of relevant departments (units);